Registration Policies

SC08 Education Program Registration Policies

The SC08 Education Program will occur November 15-21, 2008 in Austin, Texas. Participants will be engaged in hands-on activities to engage them in applying computational science, grid computing and high performance computing resources in education.

Housing, travel and meal costs are provided for participants. Participants are asked to pay a registration fee of $75 to cover food and materials. This fee will be refunded if notification of cancellations is received by October, 24, 2008. Scholarships are available for people unable to cover the registration fee.

Education Program participants are encouraged to stay for the full SC08 conference to benefit from all that the conference has to offer. Participants will need to cover their own housing and meals after Tuesday, November 18, through the remainder of the conference.

TEAMS:

• Teams applications are encouraged. In order to register a team, you must first register for the workshop. After you have registered, you can create a new team or join a team by returning to http://computationalscience.org/sc08. Click on "View your registration," and select "Teams" from the left panel.

Who may apply:

• Applications are being accepted for undergraduate faculty, undergraduate and graduate students, and high school teachers.
• People that have attended the summer workshops are encouraged to attend to continue to expand their knowledge and skills.
• Faculty, educators, administrators, and special education professionals who work in fields that address Learning and Physical Challenges in Education are encouraged to apply.
• Standard High Performance Computing disciplines such as Computer Science, Mathematics, Physics, Biology, and Chemistry are encouraged to apply as well as faculty in other areas, particularly interdisciplinary fields.
• Participation is open to International participants.

Registration and Notification of Acceptance:

• From the pool of applicants, 100 participants will be selected to attend the SC08 Education Program in Austin, Texas. Participants will be notified of their status by July 14.
• Applicants will be added to the NCSI database of participants. This database is used to manage the assessment activities by the NCSI evaluation team, and to allow participants to update contact information, and view their acceptance status. No information will be shared with external parties.

• The SC08 event in Austin in November will cover the cost of travel, lodging, and meals for people accepted into the program from the evening of the 14th through to the morning of the 19th (Tuesday's accommodations will be covered). Participants are encouraged to stay longer to enjoy the conference, at their own expense.
• SC08 Travel Policies - A block of rooms has been reserved specifically for Education Grant recipients at the Nugget Hotel. A deadline will be established for room reservations; after this date, hotel reservations must be made using the SC08 on-line housing reservation system on the SC08 website. Conference rates will not be given to participants who contact hotels directly. For those participants who choose to stay at other hotels, a maximum of four nights lodging expenses will be reimbursed, with the per-night lodging expense limited to the cost of a double-occupancy room at the Nugget Hotel.
• Each participant will receive a complimentary registration for the Education Program, the Technical Program, and the Exhibit Hall. Individuals wishing to attend additional parts of the conference, such as Tutorials, must register for, and pay the fees associated with those components of the conference using the standard SC web registration page.
• Reimbursements will be processed in a timely manner after the conference and receipt of the completed and signed SC08 Travel Expense Report with original receipts. Detailed travel expense guidelines will be available on-site.
• Once participants are selected to the SC08 Education Grants and they have confirmed their acceptance to the program, members of the Education committee will provide further guidance on the logistics and next steps.
• Participants that are selected to participate will be asked to pay a registration fee of $75 to cover food and materials. This fee will be refunded if notification of cancellations is received by October, 24, 2008. Scholarships are available for people unable to cover the registration fee. Requests for scholarships should be sent to nsci-info@shodor.org.

• Information about the process for requesting Scholarships to cover the $75 registration fee will be sent after participant selection has been completed. Expect notification of your acceptance to the Austin SC Education Program the first week in September."